Internet connection services
Every conference, banquet, and guest room in both the conference center and Grand Nikko Awaji can easily be connected to the internet (via Wi-Fi or broadband).
International Conference Center: Internet access in public spaces
You can connect to our Wi-Fi for free while in public areas of the conference center, such as the lobbies and foyers.
International Conference Center: Internet access in the conference rooms/halls
All conference rooms have Wi-Fi. We also offer broadband connections, including fiber-optic internet for online conferences.
| Fees | ・Main Hall: 4,400 yen/day + NURO fiber-optic broadband (22,000 yen/day, then 11,000 yen/day for additional days) ・Event Hall: 3,300 yen/day + NURO fiber-optic broadband (22,000 yen/day, then 11,000 yen/day for additional days) ・Reception Hall B: 4,400 yen/day ・Amphitheater/301/311/405: 2,200 yen/day ・All other conference rooms/waiting rooms: 1,100 yen/day |
|---|
International Conference Center: Internet access at the Business Center
We have desktop computers connected to the internet, as well as a desk area for you to connect your own laptop to the internet (broadband & Wi-Fi).
・PCs with Windows 11 (1 Japanese version, 1 English version)
・Free to use (printing fees apply)
Grand Nikko Awaji
Wi-Fi near the hotel front desk and in each guest room is free.
Conference subsidy programs
Subsidy programs are available for both international and domestic conferences. Please inquire with the sales & planning staff and conference coordinator for more information about requirements and how to apply.
Signage and decorative services
Whether it be signage creation, exhibitions, or stage decoration, the conference coordinator will serve as your main point of contact from the design and planning stages up to construction. The purchase order will be made through a company designated by the conference center.
In principle, the signage company we designate will handle the construction, installment, and removal.
The following fee chart applies to one sign order.
Hanging signboard (Standard size)
| No | Dimensions (mm) | Price (yen) | Logo/Color Fee (yen) | Applicable Conference Hall/Room (Standard) | Material |
|---|---|---|---|---|---|
| 1 | H900×W7,200 | 50,600 | 5,600 | Main Hall, Event Hall | Wooden frame |
| 2 | H600×W4,500 | 31,900 | 5,500 | Amphitheater | |
| 3 | H600×W3,600 | 29,700 | 4,400 | Reception Hall B | |
| 4 | H450×W3,000 | 25,300 | 4,400 | Room 301 (Horizontal) | Polystyrene foam |
 |
| Hanging signboard and vertical hanging banners |
Standing signboard (Wooden frame)
| No | Dimensions (mm) | Price (yen) | Logo/Color Fee (yen) |
|---|---|---|---|
| 1 | H1,800×W900 | 18,150 | 3,300 |
 |  |
| Standing signboard | Standing signboard |
Directional signboard (Includes stand)
| No | Dimensions (mm) | Price (yen) | Logo/Color Fee (yen) | Notes |
|---|---|---|---|---|
| 1 | H600×W600 | 7,700 | 2,200 | Stand height is approx. 1,800 mm |
| 2 | H450×W450 | 6,600 | 2,200 |
Room-front sign (Inserted into sign stand)
| No | Dimensions (mm) | Price (yen) | Notes |
|---|---|---|---|
| 1 | H1,000×W300 | 3,850 | Matte synthetic paper |
| 2 | A3 size (vertical) | 550 | Standard printer paper |
 |  |
| Room-front sign | |
Vertical hanging banner (Polystyrene foam or matte synthetic paper)
| No | Dimensions (mm) | Price (yen) | Applicable Conference Hall/Room |
|---|---|---|---|
| 1 | H5,400×W900 | 43,450 | Main Hall |
| 2 | H4,500×W900 | 37,400 | Main Hall |
| 3 | H3,600×W900 | 34,650 | Main Hall, Event Hall |
| 4 | H3,600×W750 | 34,100 | Main Hall |
| 5 | H3,600×W600 | 29,700 | Event Hall |
| 6 | H2,700×W750 | 29,700 | Amphitheater, Reception Hall B |
| 7 | H2,500×W450 | 19,800 | Amphitheater, Reception Hall B |
Tablefront seat sign
| No | Dimensions (mm) | Price (yen) | Notes |
|---|---|---|---|
| 1 | H600×W300 | 1,650 | Matte synthetic paper |
Table place card
| No | Dimensions (mm) | Price (yen) | Type | Notes |
|---|---|---|---|---|
| 1 | H100×W300 | 440 | L-shaped | Uses the conference center table place card holder |
| 2 | H80×W250 | 550 | V-shaped | Uses the conference center table place card holder |
| 3 | H80×W200 | 440 | V-shaped | Uses the conference center table place card holder |
Sign with company name (Usually used in exhibitions)
| No | Dimensions (mm) | Price (yen) | Notes |
|---|---|---|---|
| 1 | H200×W900 | 3,850 | Polystyrene foam |
| 2 | H300×W900 | 4,400 |
Please consult with us regarding signage types and sizes not listed above.
・Ceremony program sign
・Program section flipchart
・Other types of signage
Ornamental flowers
We will customize the flower arrangements to suit your budget and occasion.
The conference coordinator will serve as your main point of contact, and will make the purchase order through a company designated by the conference center.
| Type | Flower centerpiece in vase (L) | Flower centerpiece in vase (M) | Flower centerpiece in vase (S) |
|---|---|---|---|
| Fee | Starting from 16,500 yen | Starting from 11,000 yen | Starting from 5,500 yen |
 |  |
| Flower centerpiece in vase 33,000 yen | Flower centerpiece in vase 55,000 yen |
| Type | Table flower arrangement | Conference table flower arrangement | Banquet table flower arrangement |
|---|---|---|---|
| Fee | Starting from 3,300 yen | Starting from 5,500 yen | Starting from 3,300 yen |
 |  |
| Table flower arrangement 5,500 yen | Lectern flower arrangement 11,000 yen |
Please consult with us regarding other types of flower arrangements.
・Artificial indoor plants
・Rental bonsai plants
・Standing flower arrangements
・Flower bouquets
Tea ceremonies
Take a moment to relax in a traditional Japanese room between conference sessions.
Linger in the bamboo grove, then enjoy a tea ceremony in a tea house where tradition and modernity are blended into its architecture.
Popular among conference participants from overseas, the tea ceremonies also appeal to domestic participants, who don’t usually have the chance to enjoy the world of tea ceremony in their everyday lives. They are also ideal for accompanying persons programs.
In addition to the tea house booking rate, you will also need to cover the costs of compensation for the tea master, tea, and confections.
Please inquire with us for details.
Custom layouts, poster board setup, exhibition space setup
A layout change fee will be incurred for non-basic layouts in the following halls and conference rooms.
Layout change fee
| Venue | Basic layout (capacity) | Layout changes | Fee |
|---|---|---|---|
| Main Hall | Classroom (224) | Theater | 55,000 yen |
| Theater layout with writing tablet chairs (up to 100 seats) *Please refer to the separate writing tablet chair setup fee | |||
| Square | |||
| Horseshoe | |||
| Other | |||
| Event Hall | Classroom (240) | Theater | 55,000 yen |
| Square | |||
| Open space | |||
| Other | |||
| Event Hall Lobby | Exhibition (If using the conference center’s tables and chairs) | 24,200 yen (*) | |
| Reception Hall B | Party Coffee Break | Included in the Catering Fee | |
| Conference (Reception Hall B only) | 24,200 yen (*) | ||
| Exhibition (If using the conference center’s tables and chairs) | 24,200 yen (*) | ||
| Reception Hall A, 301, 311, 405 | Exhibition (If using the conference center’s tables and chairs) | 24,200 yen (*) | |
*Writing tablet chair setup fees (Main Hall)
| Chairs | Fee |
| 1 – 20 chairs | 4,400 yen |
| 21 – 40 chairs | 8,800 yen |
| 41 – 60 chairs | 13,200 yen |
| 61 – 80 chairs | 17,600 yen |
| 81 – 100 chairs | 22,000 yen |
Poster board/exhibition space setup and removal fees
The following fees cover the setup and removal of the conference center’s poster boards (W 900 × H 2100 mm, poster area W 900 × H 1800 mm).
We require a separate charge for the rental of the poster boards.
Poster board rental: 550 yen each/day
Poster board lights: 220 yen each/day
Wire hook (up to 66): 220 yen each/day
Poster board setup & removal fees
| Number of boards | Fee | |
|---|---|---|
| 11 – 20 boards | 29,700 yen | |
| 21 – 30 boards | 36,300 yen | |
| 31 – 40 boards | 41,800 yen | |
| 41 – 60 boards | 48,400 yen | |
| 61 – 80 boards | 60,500 yen | |
| 81 – 100 boards | 72,600 yen | |
| 101 – 120 boards | 90,200 yen | |
| 121 – 140 boards | 108,900 yen | |
| 141 – 160 boards | 126,500 yen | |
| 161 – 180 boards | 145,200 yen | |
| 181 – 200 boards | 162,800 yen | |
Regarding exhibitions in the conference center’s public areas
(Connecting passage, lobby, foyer, etc.)
1. For commercial purposes
(1) Connecting passage (between conference center and hotel)
We will charge an equipment rental fee (by the day) for tables, chairs, and poster boards that are being used. Please note that we will charge a fee for any poster boards that are brought in at 275 yen per board per day.
(2) Other spaces
We will charge 330 yen/㎡ per day for the area being occupied.
We will also charge an equipment rental fee for equipment used.
2. For non-commercial purposes
We will not charge a space rental fee if the space is being used for non-commercial purposes, such as an exhibition or poster session as part of an academic conference.
We will still charge an equipment rental fee for any tables, chairs, etc. that are being used.
3. Other important notes
In order to book a public space in the conference center, a booking of at least one conference room is also required.
Technical staff & other personnel fees
Technical staff fee
We will hire a technician at the following rates based on the technical equipment, conference content, and time required.
| Technical operation | Fee per technician (Time is calculated from setup to removal.) | ||
|---|---|---|---|
| Audio | Up to 9 hours 25,300 yen | Up to 13 hours 27,500 yen | If it exceeds 13 hours: 4,950 yen per hour |
| Lighting | |||
| Video | |||
| Simultaneous interpretation | |||
| Conference system | |||
| Video specialist | 31,900 yen | 35,200 yen | 4,950 yen |
*The rates listed above are estimates. Please consult with us regarding the number of people and period of time that will be needed.
*If the technician needs to do work early in the morning (before 8 am) or late at night (after 10 pm), there will be additional after-hours personnel fees and staff overnight accommodation fees.
After-hours personnel fee (early morning/late night)
Should you wish to arrive at the conference center early in the morning (before 8 am) or leave late at night (after 9:15 pm), we will charge a separate after-hours personnel fee of 16,500 yen
Cloakroom staff
Although the conference center has cloakrooms, they are not normally staffed. We can provide cloakroom staff for a fee. Please inquire for pricing details.
