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Layout change (poster session panel and exhibition booth setup)

There is a fee for changing standard layout of the following halls and conference room.

Layout change fee

Place Standard layout (No. of people) Type of layout change Fee Remarks
Main hall Classroom School (224) Theater \54,000 Layout will be changed and restored by the contractor of the conference center.
Theater w/memo stand
Rectangle
Horseshoe
Other
Event hall Classroom School (240) Theater \54,000 Layout will be changed and restored by the contractor of the conference center.
Theater w/memo stand
Rectangle
Space
Other
Event hall lobby   Exhibition (if tables/chairs are to be supplied by conference center) \23,760 (*) Table and chair arrangement will be changed and restored by the contractor of the conference center (a minimum of 25 tables or 50 chairs must be moved)
Reception hall A/B Space Party/Coffee break Included in catering fee Table and chair arrangement will be changed and restored by the caterer specified by the conference center.
Conferences (Reception hall B only) \23,760 (*) Table and chair arrangement will be changed and restored by the contractor of the conference center (a minimum of 25 tables or 50 chairs must be moved)
Exhibition (if tables/chairs are to be supplied by conference center) \23,760 (*) Table and chair arrangement will be changed and restored by the contractor of the conference center (a minimum of 25 tables or 50 chairs must be moved)
301 , 311 , 405 Exhibition (if tables/chairs are to be supplied by conference center) \23,760 (*) Table and chair arrangement will be changed and restored by the contractor of the conference center (a minimum of 25 tables or 50 chairs must be moved)

Poster session panel / exhibition booth setup/removal fee

If poster session panels ( W900 x H2100mm, placard surface W900 x H1800mm) provided by the conference center are used, the following setup/operation/removal fee is required. The panels will be set up and removed by the contractor of the conference center.

*Equipment fee is separately required. Poster session panel \540 per panel per day
  Light \216 per panel per day
  Wire hooks (up to 66) \216 per hook per day
Poster session panel setup/removal fee
No. of panels Fee
11 - 20 \29,160
21 - 30 \35,640
31 - 40 \41,040
41 - 60 \47,520
61 - 80 \59,400
81 - 100 \71,280
101 - 120 \88,560
121 - 140 \106,920
141 - 160 \124,200
161 - 180 \142,560
181 - 200 \159,840

Exhibitions in public spaces (corridor, lobbies, foyers, etc.)

1. Commercial use

(1) Corridor (connecting to the hotel)

  • A per-day fixture fee is required if tables, chairs, poster session panels, etc., are used.
  • If system panels are furnished by the organizer, a fee of \262 per panel per day is required.

(2) Other space

  • A fee of \324 per square meter per day will be required for spaces solely occupied by the organaizer. A fee is required if equipments are used.
2. Non-commercial use

Space is provided free of charge for exhibitions, poster sessions accompanying non-commercial event such as academic conference. A fee is required if equipments are used.

3. Other matters of importance

One or more conference room must be used in either of the cases described above.


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Awaji Yumebutai International Conference Center
1 Yumebutai, Awaji City, Hyogo 656-2306 Japan Phone: 81-799-74-1020 FAX: 81-799-74-1021
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